How Formitize’s “Safety First” Mobile Solution Works

Have you ever wondered if there was a better way to ensure safety for your staff in your workplace and in the field? Are you struggling to implement a “Safety First” policy in your company? If so, you’re not alone. We at Formitize are constantly hard at work trying to improve our paperless app, which our clients love. You should definitely explore our “Safety First” Mobile Solution and see firsthand how it can improve your business operations.

How it Works

When a User receives a Job in the App, a separate Safety First section will appear containing the relevant safety forms for that job. The mobile forms include smart features, such as integrated tagged photos, sign on glass signatures, time and date stamping, GPS location and more to provide higher levels of information, more efficiently. If desired, permission can be set that prevents the Job Forms being accessible until the Safety First section has been completed.

The user completes the Safety First section, the Job Forms then become accessible and the remainder of the job can be completed safely with management confident in the knowledge that all safety components have been assessed, checked and completed in a consistent, compliant format.

Management Visibility

Importantly, the Safety First forms can be separately submitted so that management have full visibility of the safety information completed from the field before the actual job has even started. Dedicated actions and notifications can be triggered based on the status of the submitted Safety First forms or even any answers contained in the forms.

The Time, Date and GPS co-ordinates of all Safety First form submissions are recorded – providing management with enhanced visibility and ensuring accountability through all safety processes.

All safety related forms are securely stored with unique ID, time, date, location and user details. All elements are fully searchable thereby providing a comprehensive audit trail and archive.

Automated Document Management and Control

All Safety First forms are automatically document managed including any document expiry details, descriptions, version control management and author details.

Even better – the solution automatically monitors the form expiry dates for you and notifies you when documents are approaching their expiry dates with multiple reminders automated from 30 days prior.

Resource Library

Also included with the Formitize solution is the powerful Resource management solution. Read-only resource documents can be added to the Resource Library such as Operating Procedures, Licenses, Registrations, Certificates, Safety Policies and MSDS’s (Material Safety Data Sheets). The same automated document control and notification system will also monitor the expiry dates of these resource documents to ensure that all documents being used are current and valid.

Resource documents are uploaded once in the secure web-based Management Portal and sync automatically to all mobile user devices. This ensures that everyone has constant access to only the latest document versions. Documents can be stored in custom named folders to suit your business.

Use as stand-alone Safety System or take advantage of all the complete Formitize paperless job management and mobile forms solutions.

Get your compliant safety solution paperless, efficient and powerful while saving time and giving you a level of awareness, recording and accountability that just haven’t been possible before – all easily customized to suit your business.